# Otter Privacy Policy Last updated: October 24, 2025

The Otter add-on is designed to operate primarily within your Google Account, keeping you in control of your data.

### Data Access & Usage

To provide its core functionality, the Otter add-on requires permission for the following: * **Read your Gmail messages:** To find and process job-related emails that you have labeled. * **Modify your Google Sheets:** To create your job tracker sheet ("Job Applications") and your "Analysis" sheet, and to write, update, and read your job application data. * **Modify your Gmail settings:** To create the necessary labels (`Jobs-Applied`, `Jobs-Track`) and automated filters on your behalf.

### Data Storage All of your personal data, including email content and job application details, is stored exclusively within your own Google Sheet in your Google Drive. This data is never sent to or stored on any external third-party server controlled by the developer.

### Data Sharing and Disclosure The Otter add-on's use and transfer of information received from Google APIs will adhere to the [Google API Services User Data Policy](https://developers.google.com/terms/api-services-user-data-policy), including the Limited Use requirements. To provide its features, the add-on shares data in the following limited ways: * **With Google's Generative Language API (Gemini):** The text content of your job-related emails is sent over a secure connection to Google's Generative Language API for the sole purpose of extracting job details (like company name and job title). This data is processed by Google according to their own privacy policies. * **With the Developer (Anonymous Analytics):** To help improve the service and fix bugs, the add-on sends completely anonymous, non-personal usage statistics to a private developer log. This includes a randomly generated user ID, the number of emails processed in a run, and any system errors. This data is never linked to your personal identity, email address, or the content of your emails. * **With Other Third Parties:** Otter **does not** share, transfer, disclose, or sell any Google user data with any other third parties.

### Data Protection and Security We take the security of your data seriously. The following mechanisms are in place: * **Data Isolation:** Your sensitive data remains within your own Google Account, protected by Google's robust security infrastructure. * **Secure Transmission:** All communication between the add-on, Google's services (like Gmail and the Gemini API), and the anonymous developer log is performed over secure, encrypted HTTPS connections. * **Secure Configuration:** All application credentials, such as API keys, are stored securely on Google's servers using Apps Script's built-in, secure properties services and are not accessible to end-users.

### Data Retention and Deletion You remain in control of your data. * **User Job Data:** All your job application data is stored in your Google Sheet. You can view, modify, or delete this data at any time. Uninstalling the add-on **does not** delete your spreadsheet, as it is your personal file. * **Anonymous Usage Data:** The anonymous, non-personal usage data sent to the developer log is retained for analytical purposes to monitor application health and improve the product. As this data is anonymous, it contains no personal information. However, if you wish for the data associated with your anonymous ID to be deleted, you may contact the developer via the support email, and it will be removed.